SiSS (Safeguarding in School Sport) is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
SiSS will gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
SiSS processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services.
We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect is:
We collect information in the following ways:
SiSS takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law.
We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below: -
You have the right to access any personal information that SiSS processes about you and to request information about:
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. SiSS uses third-parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
We use Amazon EC2 to host our servers, which in turn holds the documents, images and videos that you upload to gthe SiSS platform, the only information we pass is the files you upload. Our hosting servers are located in Dublin, Ireland.
SiSS only ever retains personal information for as long as is necessary. We actively review this policy in place to meet these obligations. We will keep your data on our systems for as long as a relationship exists between you and SiSS.
You may also ask us specifically to remove your details.
As part of SiSS’s commitment to security, when a school or coach contacts the validator, theyt will be asked to confirm specific details to confirm that it is a genuine call/request.
Personal information used in the ‘SiSS’ platform is always kept to a minimum and is only visible by staff elected by SiSS. SiSS will not access this information unless it is deemed necessary to do so for the purpose of support and SiSS will only access this information with permission from you.
Every entry on the ‘SiSS’ platform will be fully cleansed of content and data within 30 days of the contract with the particular party ending.
As part of all employees terms and conditions we have a strict confidentiality policy, which can be provided upon request.
Our security measures are set out in our ‘Security Statement’ which can be seen on the website.
SiSS only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.